Resources for Student Organizations

• Event Planning Form
• Program Evaluation

All events and programs should be evaluated once they are complete to help others plan similar events and to improve upon then in the future.  Evaluation forms must be turned in before reimbursement for any event/program expenses may be processed.

Here are a few steps that will ensure you will get a reimbursement following an event or program.

• View the Program Evaluation Form prior to planning any events to ensure you know what to look for
• Following the event, please complete this form as accurately as possible
• Attach this form to your reimbursements and request approval from your Advisor
• Once you have advisor approval, take all documents to the Executive Assistant's office and fill out the purple clip board located on the filing cabinet

• Photo Release Form [PDF]
• Waiver of Liability [PDF]
• Group Liability Waiver [PDF] - Consolidates signatures for very large groups; not recommended for high-risk activities.
• Student Event Liability Insurance Required for on-campus activities and HIGHLY advised for all off-campus activities.

Facilities

Contact the respective people to reserve one of these spaces:

If you would like to reserve a space in Price Center, the Original Student Center, or Library Walk, please contact One Stop. For Marshall student organizations, no TAP is needed.

Equipment

Take a look at the Student Affairs Storage Inventory to see what equipment and supplies we already have! Please contact the Program Assistant to access the storage closet.

• Temporary Food Permit Application 
• BBQ Use Policy
• University Events Office - Marshall College student organizations must work with their advisor to complete performance agreements for contracted events.
• Purchasing giveaway items - items must be purchased from the list of approved UC San Diego vendors.

If you have a budget request for TMCSC, please contact the Vice Chair of Finance (tmcscvcfinance@ucsd.edu).

Reimbursement

You will be using the TMC Pre-Authorization Form if you need to pay for any event put on by your student organization. To make every effort to process your purchase orders or reimbursements quickly, please complete all the necessary sections of the form.

Pre-Authorization Reimbursement Form

How to process the TMC Pre-Authorization Form

• Talk to your advisor about your plans to spend money
• Talk to the vendor about the payment or purchase the items with your own money
• Complete the TMC Pre-authorization form
• Attach all original receipts and a copy of each receipt (make additional copies for your reference)
• Submit the form to the Vice Chair Finance for his/her signature, who will then submit the form to Dean’s Executive Assistant to process.
• Wait 3-4 weeks to receive your reimbursement check!
• Questions? Please contact the TMC Student Affairs Office at 858-534-4390 or email Jeanne at jmjenkins@ucsd.edu

Need some help making a graphic for your upcoming event? Send a request to the Marshall Graphic Design Interns. They can make posters, banners, merch, and stickers for you. Submit here: https://tinyurl.com/MarshallGraphics 

Market Your Event

A successful event comes with a successful marketing plan. The Marshall College Design Team can help you with promoting your event. Your event can be shared on the following:

• Marshall Memos Newsletter
  • Marshall Memos is Marshall's weekly newsletter that lists and Marshall and campus-wide events happening during the week. They are sent to all registered Marshall students every Monday morning.
  • All submissions are due by Thursday at 12:00 pm (noon) the week before your event as Marshall Memos are sent out on Monday mornings (example: an event on Friday of Week 3 should be submitted no later than Thursday of Week 2).
  • Must be in 600x200px
  • Submit on the Colleges Promotions Request Form.
• Instagram Story on @yourtmcfamily
  • Submit on the Colleges Promotions Request Form.
• Facebook Event on Thurgood Marshall College Facebook Page
  • Email your information to tmcfamily@ucsd.edu.
• Marshall Student Affairs Calendar
  • Email your information to tmcfamily@ucsd.edu.

If you have questions about any of these promotional methods, please contact tmcfamily@ucsd.edu.