Marshall Organization Requirements and Registration Process

1. Organization Criteria
   1. Student organizations must have a unique mission and focus different from that of current Marshall College student organizations and campus-wide organizations. The mission and focus must clearly identify the benefit the organization provides for the Thurgood Marshall College community.
   2. Organizations must be independent organizations, i.e. not affiliated with a campus-wide student organization, club, or committee (Marshall College student organizations cannot also be registered as a student organization through the Center for Student Involvement).
   3. Organizations cannot be a sports or recreational club and/or team.

AND

1. Executive Board Criteria
   1. Minimum of 3 executive members and a maximum of 7 executive members. If the organization would like to have more than 7 executive members, the organization must get special approval from the Marshall College Office of Student Affairs via their staff/faculty advisor.
   2. At least 2/3 of the executive board must be currently enrolled Marshall College students or current Marshall College residents who are also currently enrolled UC San Diego undergraduate students, e.g. lives at Marshall but is a registered ERC student
   3. Each organization must identify a Chief Executive Officer (e.g. Chair, President, Editor-in-Chief) to serve as the primary point of contact for the student organization. This individual will be responsible for keeping the organization accountable for following all college and university policies as well as the UC San Diego Principles of Community. If the organization opts to use alternate titles than the ones specified above, the organization must get special permission from the Marshall College Office of Student Affairs via their staff/faculty advisor.
   4. All student organization executive members must agree to and sign the Marshall College Indemnification Agreement.
   5. Complete any required trainings, registration processes, and/or documentation.
   6. Remain in good academic and disciplinary standing with the university.

Failure to maintain the required executive board composition, complete required documentation, or comply with college and university policies may result in probation, suspension, or loss of recognition as a Marshall College student organization.

AND

1. General Membership Criteria
   1. Only currently enrolled UC San Diego undergraduate students may be members of Marshall College student organizations.
   2. Organizations must be open to all currently enrolled Marshall College students and 2/3 of student organization members must be currently enrolled Marshall College students or current Marshall College residents who are also currently enrolled UC San Diego undergraduate students, e.g. lives at Marshall but is a registered ERC student
   3. Membership list, including name, UC San Diego email address, college affiliation of each member, and expected quarter of graduation must be maintained by the executive board.

AND

1. Outreach Criteria
   1. Programs, events, and meeting times must be advertised to the Marshall College community. If you are unsure how to advertise to the Marshall College community, please contact your staff/faculty advisor for guidance
   2. Recruitment efforts should be primarily focused on the Marshall College community.
   3. All flyers and other promotional materials posted within Marshall College residential communities must comply with all Marshall College Residential Life Posting Policies.

If any of the above criteria are not met, the organization will not be/no longer be an official Thurgood Marshall College registered student organization.

1. Each organization must register with Marshall College on an annual basis. The registration period opens Week 5 of Spring Quarter and closes Week 0 of Fall Quarter.
2. Student organizations must establish meeting times and advertise them to the Marshall College community. Organizations that require a meeting space must submit a reservation request in coordination with their staff/faculty advisor and in accordance with Marshall College Residential Space policies.
   1. Space reservations are dependent on availability. Approval is not guaranteed.
3. All student organizations are required to participate in the Marshall College student involvement fair occurring during Welcome Week (Week 0 of Fall Quarter).
4. Each organization must identify a Marshall professional staff member who has agreed in writing (or documented) to serve as their advisor. Executive members are expected to meet with their advisor regularly while being mindful of the capacity of both student leaders and advisors. Meetings with advisors should not exceed once per week.
5. Each executive member must complete the Marshall College student organization training via Google Classroom as well as meet with their advisor and the Assistant Dean of Student Affairs or Coordinator of Student Activities prior to Week 5 of Fall Quarter. Student organizations must complete the Marshall College Indemnification Agreement during the registration process.
6. Student organizations requesting funding for the following year, must submit a budget request to Thurgood Marshall College Student Council by Week 3 of Fall Quarter.

1. Complete the online registration form. Submissions will be reviewed by the Marshall College Office of Student Affairs in conjunction with the Thurgood Marshall College Student Council (TMCSC) Vice Chair External, who will verify that the form has been properly completed and issue a recommendation for approval to the Marshall College Dean of Student Affairs. The Dean of Student Affairs will make the final determination on approval and status of all Marshall College student organizations. Depending on your organization's funding sources, one representative may be required to attend TMCSC's weekly general body meetings to provide updates on how the organization is using its approved and allocated funds.
2. Connect with your advisor regarding organizational documents such as a constitution and/or mission and vision statement send a copy to tmcfamily@ucsd.edu for record keeping. Also discuss general body meetings, events, budgeting, as well as recruitment and retention at the start of each quarter. Be sure to submit your student organization roster to your advisor at the end of each quarter.
3. Sign the Marshall College Indemnification Agreement and send a copy to tmcfamily@ucsd.edu for record keeping.
4. Update contact information if changes occur and reach out to tmcfamily@ucsd.edu for next steps regarding the Google Classroom training and status of your organization.

New Marshall student organizations must meet the following requirements and are subject to a probationary period in which additional support shall be given to assist with organization success.

1. There will be a probationary period of two (2) quarters for all newly registered organizations. During the probationary period, organizations will be required to:
   
   1. Keep an updated roster and submit the roster at the beginning of each quarter during this probationary period to Marshall College Student Affairs.
   2. Evaluate organization events using the post-event report provided by Marshall College Student Affairs.
   3. Submit a budget for each of the two quarters to Marshall College Student Affairs.
2. Upon completion of the two (2) quarter probationary period, the organization will be asked to schedule a meeting with a Marshall College Student Affairs staff member and the TMCSC Vice Chair External to review the organization’s status. In this meeting, the organization will:
   
   1. Submit an executive summary report, including:
      1. An active membership roster
      2. Budget summary
      3. All event evaluations
      4. Statement of the organization’s impact on the Marshall College community
3. Upon reviewing materials and meeting with organization leadership, the Marshall College Student Affairs staff member and TMCSC Vice Chair External will submit a formal recommendation to the Marshall College Dean of Student Affairs to confirm, deny, or extend the status of the probation period for the student organization.
   
   1. The Marshall College of Dean of Student Affairs has final authority to confirm, deny, or revise the proposed recommendation.
4. Once confirmed, the organization can function with all the rights and privileges of a Marshall College student organization. This includes the opportunity to re-register as a returning student organization.