Marshall College Petition Processing Timelines
Due to the large volume of documents processed by Marshall College advising, students can anticipate a processing period for their document. Document processing timelines cannot be expedited, and students are encouraged to plan accordingly to meet any submission deadlines they may have.
Please select your document from the list below to view the processing timeline.
Have questions about the status of your petition? Please contact Marshall College through the 'Ask a Question' feature on the Virtual Advising Center.
Financial Aid, Scholarships, and VA Benefit Forms
Financial Aid Forms
Financial Aid forms, including SAP appeals and Max Time forms, are processed by Marshall College in three (3) business days.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends.
Scholarship Forms
Scholarship Forms, including forms for BASF students, are processed within ten (10) business days when submitted through the Marshall College Petition Submission Form.
Students requesting signature on a scholarship form due in less than ten (10) business days should meet with Marshall College Academic Advising during In-Person drop-in advising or by appointment. Please note that signature during an appointment is not guaranteed and will depend on the details of your request.
Please note forms submitted after 12:00 PM will be processed on the following business day. Forms are not processed on university holidays or weekends.
VA Benefit Forms
Forms managed by the International Services and Engagement Office (ISEO) that require Marshall College signature are processed within three (3) business days. This includes Reduced Course Load (RCL) forms, OPT forms, and I-20 extension forms.
Please note forms submitted after 12:00 PM will be processed on the following business day. Forms are not processed on university holidays or weekends.
International Student Forms and Study Abroad Forms
International Services and Engagement Office (ISEO) forms
Forms managed by the International Services and Engagement Office (ISEO) that require Marshall College signature are processed within three (3) business days. This includes Reduced Course Load (RCL) forms, OPT forms, and I-20 extension forms.
Please note forms submitted after 12:00 PM will be processed on the following business day. Forms are not processed on university holidays or weekends.
Study Abroad Academic Planning Forms (EAP / OAP)
Academic Planning forms submitted through OnBase or through the Marshall College Petitions and Document Submission Form are processed within three (3) business days. This includes Academic Planning Forms and Program Extension forms.
Please note forms submitted after 12:00 PM will be processed on the following business day. Forms are not processed on university holidays or weekends.
EASy Requests
EASy Requests to Enroll in More than 22 units in a single quarter
Enrollment Authorization System (EASy) requests to enroll in more than 22.0 units for the current term can be submitted beginning the first Monday of instruction for the term. These requests are processed within three (3) business days.
Please note forms submitted after 12:00 PM will be processed on the following business day. Forms are not processed on university holidays or weekends.
EASy Requests to enroll in a Special Studies course (197-199) or an AIP course
Enrollment Authorization System (EASy) requests to enroll in a Special Studies or AIP course are processed following the start of enrollment for the quarter, and an update is provided through EASy within ten (10) business days.
Please note forms submitted after 12:00 PM will be processed on the following business day. Forms are not processed on university holidays or weekends.
College Petitions and Major/Minor Requests
College GE Petition
College GE petitions must be submitted through the Marshall College Academic Advising Petition and Document Submission form.
Please note forms received after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. Students can anticipate a decision via the VAC based on the submission timelines noted below.
|
Week received by Marshall College Academic Advising (before 12:00PM Friday) |
Decision Date (by 4:00 PM via the VAC) |
|---|---|
| Week 1 | Friday of Week 4 |
| Week 2 | Friday of Week 5 |
| Week 3 | Friday of Week 6 |
| Week 4 | Friday of Week 7 |
| Week 5 | Friday of Week 8 |
| Week 6 | Friday of Week 10 |
| Week 7 | Friday of Week 10 |
| Week 8 | Friday of Finals Week |
| Week 9 | Friday of Finals Week |
| Week 10 | Friday Post-Finals Week |
| Finals Week | Friday Post-Finals Week |
Double Major Petition
Double Major petitions are processed by Marshall College following review and signature from both academic departments. Double major petitions must include both department signatures on the same form, and be submitted through the Marshall College Academic Advising Petition and Document Submission Form.
Please note forms received after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. Students can anticipate a decision via the VAC based on the submission timelines noted below.
|
Week received by Marshall College Academic Advising (before 12:00PM Friday) |
Decision Date (by 4:00 PM via the VAC) |
|---|---|
| Week 1 | Friday of Week 4 |
| Week 2 | Friday of Week 5 |
| Week 3 | Friday of Week 6 |
| Week 4 | Friday of Week 7 |
| Week 5 | Friday of Week 8 |
| Week 6 | Friday of Week 10 |
| Week 7 | Friday of Week 10 |
| Week 8 | Friday of Finals Week |
| Week 9 | Friday of Finals Week |
| Week 10 | Friday Post-Finals Week |
| Finals Week | Friday Post-Finals Week |
Major Change Request
Major change requests are processed by Marshall College based on the order they are received following review by the academic department.
Students will be notified through the VAC once their request has been routed for college review. Please note forms received after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. Students can anticipate a decision via the VAC based on the submission timelines noted below.
|
Week received by Marshall College Academic Advising
(before 12:00PM Friday)
|
Decision Date |
|
|---|---|---|
| Week 1 | Friday of Week 4 | |
| Week 2 | Friday of Week 5 | |
| Week 3 | Friday of Week 6 | |
| Week 4 | Friday of Week 7 | |
| Week 5 | Friday of Week 8 | |
| Week 6 | Friday of Week 10 | |
| Week 7 | Friday of Week 10 | |
| Week 8 | Friday of Finals Week | |
| Week 9 | Friday of Finals Week | |
| Week 10 | Friday Post-Finals Week | |
| Finals Week |
|
Minor Declaration Request
Minor requests are processed by Marshall College based on the order they are received following review by the academic department.
Students will be notified through the VAC once their request has been routed for college review. Please note forms received after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. Students can anticipate a decision via the VAC based on the submission timelines noted below.
|
Week received by Marshall College Academic Advising (before 12:00PM Friday) |
Decision Date (by 4:00 PM via the VAC) |
|---|---|
| Week 1 | Friday of Week 4 |
| Week 2 | Friday of Week 5 |
| Week 3 | Friday of Week 6 |
| Week 4 | Friday of Week 7 |
| Week 5 | Friday of Week 8 |
| Week 6 | Friday of Week 10 |
| Week 7 | Friday of Week 10 |
| Week 8 | Friday of Finals Week |
| Week 9 | Friday of Finals Week |
| Week 10 | Friday Post-Finals Week |
| Finals Week | Three weeks post-submission |
Other Forms for College Signature and Review
Common Application and SCOIR Forms
Common Application and SCOIR forms, including Mid-Year College Reports and Transfer Reports, require signature from multiple offices within Marshall College.
As such, students are encouraged to submit their forms as soon as possible to ensure their documents are sent to their prospective institutions by the requested deadline. Common Application and SCOIR forms cannot be expedited. These forms are processed by Marshall College based on the order they are received through the Marshall College Academic Advising Petition and Document Submission system.
Students will be notified through the VAC once their request has been fully processed by Marshall College. Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. Students can anticipate an update through the VAC based on the submission timelines noted below.
|
Date received by Marshall College Academic Advising (before 12:00PM Friday) |
Form Sent out by Marshall College (by 4:00 PM) |
|---|---|
| Monday, October 20th - Friday, October 24th | Wednesday, November 5th |
| Saturday, October 25th - Friday, November 7th | Wednesday, November 19th |
| Saturday, November 8th - Friday, November 21st | Wednesday, December 3rd |
| Saturday, November 22nd - Friday, November 28th | Wednesday, December 17th |
| Saturday, November 29th - Friday, December 5th | Friday, December 19th |
| Saturday, December 6th - Friday, December 12th | Monday, December 22nd |
| Saturday, December 13, 2025 - Friday, January 9, 2026 | Wednesday, January 21st |
| Saturday, January 10th - Friday, January 16th | Wednesday, February 4th |
| Saturday, January 17th - Friday, January 23rd | Wednesday, February 18th |
| Saturday, January 24th - Friday, January 30th | Wednesday, February 25th |
| Saturday, January 31st - Friday, February 6th | Wednesday, March 4th |
| Saturday, February 7th - Friday, February 13th | Wednesday, March 11th |
| Saturday, February 14th - Friday, February 20th | Wednesday, March 18th |
| Saturday, February 21st - Friday, February 27th | Wednesday, March 25th |
| Saturday, February 28th - Friday, March 6th | Wednesday, April 1st |
| Saturday, March 7th - Friday, March 13th | Wednesday, April 8th |
| Saturday, March 14 - Friday, March 27th | Wednesday, April 15th |
Completion Plans
Undergraduate Completion Plans must be reviewed by the major department before it can be reviewed by Thurgood Marshall College. Please allow up to 10 business days (excluding weekends or holidays) for yoru form to be process.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends.
ROTC Forms
ROTC forms are processed within ten (10) business days when submitted through the Marshall College Petition Submission Form.
Students requesting signature on a ROTC form due in less than ten (10) business days should meet with Marshall College Academic Advising during In-Person drop-in advising or by appointment. Please note that signature during an appointment is not guaranteed and will depend on the details of your request.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends.
Requests for UC Letter of Reciprocity
Students transferring to UC San Diego
Exceptions to University Deadlines
Extension of an Incomplete/ Retroactive request for an Incomplete
Petitions to extend a current incomplete for a course, or to retroactively request an incomplete, require multiple levels of review and approval. As such, students should anticipate at least one (1) month to receive an decision on a petition from Marshall College after all initial submission steps are complete.
Steps for a successful submission include: Submission of initial petition materials through the Marshall College Petition and Document Submission Form, scheduling and attendance of a meeting with Marshall's Dean of Academic Advising, and completion of any subsequent submissions as discussed during the meeting.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. All communication regarding the status of your submission will be sent through your VAC Contact Record.
Retroactive Add/Enrollment in a Course
Petitions to retroactively withdrawal from a course or the entire quarter require multiple levels of review and approval. As such, students should anticipate at least one (1) month to receive an decision on a petition from Marshall College after all initial submission steps are complete.
Steps for a successful submission include: Submission of initial petition materials through the Marshall College Petition and Document Submission Form, scheduling and attendance of a meeting with Marshall's Dean of Academic Advising, and completion of any subsequent submissions as discussed during the meeting.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. All communication regarding the status of your submission will be sent through your VAC Contact Record.
Retroactive Change of Grading Option or Units
Petitions to retroactively change a grading option or units for a course require multiple levels of review and approval. As such, students should anticipate at least one (1) month to receive an decision on a petition from Marshall College after all initial submission steps are complete.
Steps for a successful submission include: Submission of initial petition materials through the Marshall College Petition and Document Submission Form, scheduling and attendance of a meeting with Marshall's Dean of Academic Advising, and completion of any subsequent submissions as discussed during the meeting.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. All communication regarding the status of your submission will be sent through your VAC Contact Record.
Retroactive Withdrawal From a Course or a Quarter
Petitions to retroactively withdrawal from a course or the entire quarter require multiple levels of review and approval. As such, students should anticipate at least one (1) month to receive an decision on a petition from Marshall College after all initial submission steps are complete.
Steps for a successful submission include: Submission of initial petition materials through the Marshall College Petition and Document Submission Form, scheduling and attendance of a meeting with Marshall's Dean of Academic Advising, and completion of any subsequent submissions as discussed during the meeting.
Please note forms submitted after 12:00 PM will be processed and routed to an advisor for review on the following business day. Forms are not processed on university holidays or weekends. All communication regarding the status of your submission will be sent through your VAC Contact Record.
